New Job: Executive Assistant

Requirements

Job Tasks

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Create, maintain, and enter information into databases.
  • Use computers for various applications, such as database management or word processing.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

Knowledge

  • Clerical — Knowledge of administrative and clerical systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software – including applications and programming.
  • Customer and Personal Service — Knowledge of processes for providing customer/personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Skills

  • Accounting software — Fund accounting software, Intuit QuickBooks, Sage 50 Accounting, Tax software 
  • Data base management system software — Apache Hadoop, Apache Hive, Apache Solr, Teradata Database 
  • Data base user interface and query software — Blackboard, Data entry software, FileMaker Pro; Microsoft Access 
  • Enterprise resource planning ERP software  — Microsoft Dynamics, NetSuite ERP, Oracle Fusion Applications, SAP 
  • Operating system software — Apple macOS, Handheld computer device software, Microsoft Windows, Oracle Solaris
  •  Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking — Talking to others to convey information effectively.
  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  • Service Orientation — Actively looking for ways to help people.

Abilities

  • Oral Comprehension — Listening to and understanding ideas presented through spoken words and sentences.
  • Oral Expression — Communicating information and ideas, through speech, so others will understand.
  • Written Comprehension — Understanding information and ideas presented in writing.
  • Written Expression — Communicating information and ideas, in writing, so others will understand.
  • Near Vision — The ability to see details at close range (within a few feet of the observer).

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