Jobs

Executive Assistant


New Job: Executive Assistant

nSide seeks an Executive Assistant to work closely with our team on a wide range of management functions, and to bolster our support with a high-level of administrative and executive-level coordination. The candidate will work independently, be exceedingly well organized, and enjoy the challenges of working in a fast-paced, rapidly evolving organization.

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across diverse project leads. The Executive Assistant will act as a seamless extension of the Directors supported, understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leadership team. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical.

Tasks include, but not limited to:

  • Works closely with CEO
  • Schedules appointments (one-off and recurring)
  • Handles thank you cards
  • Selects, buys, and ships items
  • Organizes follow-ups for networking contacts
  • Preps documents
  • Coordinates speaking engagements
  • Screens calls (calls customer service or waits on hold)
  • Sends out media releases
  • Maintains contact details
  • Returns merchandise and checks on refunds
  • Buys event tickets
  • Provides customer support
  • Researches weekend activities
  • Researches questions
  • Organizes to-dos
  • Sends reminders
  • Checks in for flights
  • Tracks birthdays and sends gifts
  • Plans vacations
  • Orders and delivers food
  • Makes dinner reservations
  • Processes emails