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Tag: School Safety

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May 12, 2023

Misconceptions about School Safety

Our society is always on the lookout for fresh approaches to enhance the safety of our educational institutions. In fact, school safety has gained increasing attention in recent years due to the tragic incidents that have occurred in schools in the United States and across the globe. Unfortunately, with the growing attention comes a lot of misconceptions and misinformation about keeping students and staff safe. Ultimately, these misconceptions can lead to ineffective policies and a false sense of security.

Misconception #1: Because There is a Policy, Everyone Knows About it

One common misconception about school safety is that just because there is a policy in place, everyone knows about it. This, however, is often not the case. Many schools may have policies on paper but fail to effectively distribute and communicate these policies to students, staff, and parents. This lack of communication can result in confusion during emergency situations and ineffective response when it really matters. Therefore, it is crucial for schools to not only create policies but also to ensure that everyone is aware of them and that they are regularly reviewed and updated as needed.

The nSide Platform brings all of the appropriate parties who need to be involved and aware of safety policies and procedures together and shares that information across the organization. When information is disseminated to a wide variety of people, it soon becomes “common knowledge.” By utilizing the platform, schools can ensure that safety policies and procedures are regularly reviewed and updated as needed and that everyone is aware of them. With features such as real-time emergency notifications, incident reporting, and tracking of safety drills and training, nSide helps create a culture of safety and awareness in schools.

Misconception #2: Active Shooter Situations are the Only Safety Threat in Schools

While active shooter situations are a significant concern in schools, they are not the only safety threat. Other safety concerns include natural disasters, medical emergencies, bullying, cyberbullying, and more. Schools should have protocols in place to address all potential safety threats and should regularly review and update their safety plans to ensure they are comprehensive and up-to-date.

nSide can help your schools manage their EOP by providing a centralized platform to create, store, and manage their safety plans. Our Emergency Operations Planning system provides a framework for creating a comprehensive safety plan that addresses different types of emergencies. The platform also allows schools to track their safety drills and training and to easily update their safety plans as needed. By utilizing the nSide platform, schools can ensure that their safety plans are always up-to-date and easily accessible in case of an emergency.

Misconception #3: School Safety is Solely the Responsibility of School Administrators

It is true that school administrators are responsible for creating and implementing safety protocols and procedures. However, school safety is everyone’s responsibility. Teachers, students, staff, parents, and local first responders all play a vital role in the process of planning, preparing, and preventing emergency events. Teachers and staff members should be trained in recognizing and reporting concerning behavior, and students should be taught to report any safety concerns to adults. Parents can also help by engaging with their children and observing their behavior and mental health status, and reporting any concerning behavior to the appropriate entities, such as their school. 

However, there are other key players in this as well:

Facilities Directors

Facilities directors can play a crucial role in school safety. They are responsible for ensuring that school buildings and grounds are well-maintained and safe. This includes conducting regular safety checks, identifying potential hazards, and ensuring that safety equipment, such as fire extinguishers and smoke detectors, are in good working order. Facilities directors should also work closely with school administrators to ensure that safety protocols and procedures are in place and that everyone is aware of them.

Coaches

Coaches also play an important role in school safety. They often have close relationships with their athletes and can be a valuable resource in identifying and addressing safety concerns. Coaches should be trained to recognize and report concerning behavior and should also be aware of the school’s safety protocols and procedures. In addition, coaches can help promote a positive school culture by encouraging teamwork and respect among their athletes.

Local First Responders

Local first responders, such as police officers, firefighters, and EMTs, play a critical role in school safety. They are often the first responders in emergency situations and can provide valuable assistance in securing the school and protecting students and staff. Schools should work closely with local emergency responders to ensure that their safety plans are effective and to establish clear lines of communication in case of an emergency. Regular training exercises with local emergency responders can also help ensure a coordinated response in case of an emergency.

By working together, the entire school community can create a safer environment for everyone.

Dismissing the pitfalls related to the misconceptions of school safety can lead to policies and procedures that are ineffective, costly, and even dangerous. It is essential to be aware of these misconceptions and to approach school safety with evidence-based strategies that prioritize the well-being of all students. By doing so, we can create safer, more secure learning environments for everyone. Schools should focus on creating a positive school culture that addresses the social and emotional needs of students, implementing comprehensive safety plans, and working closely with law enforcement officials to ensure that their safety plans are effective.

nSide provides a comprehensive approach to school safety that goes beyond just physical security measures. Our platform offers a range of tools and resources that address the many factors that contribute to school safety, including emergency operations planning, behavioral threat assessment case management, communication tools, and compliance tracking. By taking a comprehensive approach to school safety and consolidating your technology, information, and personnel into one platform, your school can avoid these common safety misconceptions. 

Want to know more about how nSide can help?

Email us: help@nside.io

Call us: 1-800-604-1822

May 12, 2023
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Mental Health and Threat Assessment Blog Banner
May 2, 2023

Mental Health and Threat Assessment

Behavioral assessment is an essential tool that can help prevent and manage an array of challenges in schools. It involves identifying and evaluating potential threats posed by individuals and developing strategies to address them. By using a threat assessment approach, schools can identify students who are at risk of harming themselves or others and provide them with the necessary support and intervention.

A threat assessment team is typically composed of individuals with different backgrounds and areas of expertise who work together to assess potential threats and risks to the school community. The composition of the team may vary depending on the school district’s policies and procedures but typically includes the following:

  • School Administrators
  • School Psychologist or mental health professional 
  • School Counselor
  • School Resource Officer 
  • Teacher or staff member

Mental health challenges are a significant concern for schools today. Students may experience stress, anxiety, depression, and other mental health conditions that can impact their academic performance, behavior, and social interactions. Moreover, students who are struggling with mental health challenges may be at risk of engaging in dangerous behaviors such as self-harm or violence toward others.

By implementing a threat assessment approach, schools can better identify and address these risks. The threat assessment process typically involves several steps:

  1. Identify the threat: This involves identifying students who are exhibiting concerning behaviors. It may also involve identifying students who are struggling with mental health challenges, such as anxiety or depression, and who may be at risk of engaging in dangerous behaviors. 
  2. Gather information: This involves interviewing the student, speaking with teachers and other appropriate school personnel, reviewing the student’s academic and disciplinary records, and consulting with mental health professionals and law enforcement as needed. 
  3. Assess the risk: This involves evaluating the potential harm the student may pose to themselves or others. Based on this assessment, school administrators can determine the appropriate level of intervention needed to address the situation.
  4. Develop a plan: This involves creating a personalized plan for the student based on their specific needs and circumstances. It is important to keep in mind that while there are common warning signs, mental health struggles can look different in every student.
  5. Implement the plan: This involves putting the plan into action and providing ongoing support and monitoring for the student. This may include working with mental health professionals, school staff, and the student’s family to ensure that everyone is aware of the situation and knows how to respond if necessary.

The nSide platform offers a behavioral threat assessment case management system that allows those teams to easily monitor, manage, and store all threat assessment cases.  This provides a centralized location for all threat assessment information, allowing appropriate personnel to follow cases through to the end, quickly access and review past cases, as well as identify patterns and trends that may require further action.

nSide is proud to offer a platform that houses everything related to school safety in one central location to make it easier to access, share the responsibility, and maintain it year after year. We use this connected technology to bring together everyone in your school community, including administrators, SROs, teachers, students, law enforcement, and EMS. Everything we offer is centered around connecting these groups to make reactions quick and directions clear. We work to help you create an environment that not only saves lives but also creates an environment that feels safe so learning can flourish.

Want to know more about how nSide can help?

Email us: help@nside.io

Call us: 1-800-604-1822

May 2, 2023
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Blog Banner A Disjointed Approach to School Safety
April 19, 2023

A Disjointed Approach to School Safety

It is necessary that schools take a comprehensive and cohesive approach to ensuring the safety of their students and staff. If school safety procedures and protocols are inconsistent or unclear, it can lead to uncertainty and insecurity, negatively impacting the learning environment. A disjointed approach can undermine the trust and confidence that students, faculty,  staff, and parents have in a school’s ability to keep them safe. 

It is easy to see how confusion can ensue when the elements of school safety planning are all housed in different apps, software, or physical locations. For example, elements of school safety planning and where they are often housed can look like this:

In addition to the locations of these elements, it is important to consider how easily accessible these elements are for all relevant personnel. An integrated school safety management system that combines all the elements of school safety, such as emergency response plans, threat assessments, and incident reporting, into a single, ready-to-use platform can reduce fragmentation and increase access to information for those who need it. Utilizing such systems makes it easier to reduce confusion and increase the effectiveness of such measures. 

Additionally, schools should prioritize communication and collaboration among all members involved in school safety. This includes regular training sessions, drills, and meetings with local emergency response agencies to ensure that everyone is on the same page and working together to keep the school and community safe. Here are 5 steps that schools can take to address the issue:

  1. Conduct a thorough assessment of the current safety measures: Schools should evaluate their existing safety procedures and identify any gaps or inconsistencies that need to be addressed. This assessment should involve input from all stakeholders to ensure that a variety of perspectives are being taken into account. 
  2. Develop a comprehensive safety plan: Based on the assessment, schools should develop a comprehensive safety plan that outlines specific steps to address any gaps or weaknesses in their current approach. The plan should include clear protocols for responding to emergencies, as well as strategies for preventing incidents from occurring in the first place. 
  3. Provide training and education: Schools should provide training and education to all staff and students to ensure they understand the safety protocols and know how to respond in an emergency. This training should be ongoing and regularly updated to ensure everyone is prepared. nSide Training focuses on using the nSide Platform, as well as school safety best practices such as drills, tabletop exercises, threat assessments, and assemblies. 
  4. Utilize technology: Technology can be a valuable tool in enhancing school safety. Schools can use security cameras, 360-mapping, fleet tracking, access management, and more to monitor the school environment and identify potential threats. Integrating the nSide Suite of Products into your existing emergency management systems can help put you on the right path toward keeping your schools safe. 
  5. Foster a culture of safety: Districts should work to foster a culture of safety that encourages all members of the community to be vigilant and proactive when it comes to safeguarding our schools. This can be achieved through regular communication and outreach to students, staff, and parents, as well as through the establishment of relationships with local first responders and emergency management organizations.

It is essential that schools take a holistic approach to school safety, bringing together all the necessary elements in a coordinated and accessible manner. By conducting a thorough assessment, developing a comprehensive safety plan, providing training and education, utilizing technology, and fostering a culture of safety, schools can create a safer and more secure environment for their students, staff, and community. 

nSide, Inc.™ is proud to offer a platform to house your school’s safety plans. Please take a moment to familiarize yourself with all we have to offer to help keep schools safe.

Email us at help@nside.io so that we can help you build the best safety plan for your school!

April 19, 2023
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Blog Banner FAQ pt 2 (2)
April 3, 2023

Frequently Asked Questions – Part 2

Here at nSide, we aim to ensure that school administrators and safety professionals can easily manage the various elements required to keep their schools safe. We also understand that things can be confusing and unclear sometimes. This is why we have created a Frequently Asked Questions list (Part 1 and Part 2) to hopefully answer any questions you may have about using the nSide platform!

How do I add a contact?

To add a contact:

  • Navigate to the Contacts page of nSide.
  • In the Contacts column, click the Add button (green plus sign icon)
  • In the pop-up, fill out all information.
  • Click the blue Add Contact button.
Be sure to select the correct category and position before clicking “Add Contact.” If these are not selected, the contact will default to the pre-selected categories.

How can I organize my contacts?

The Contacts section consists of a school or district’s list of contacts of both contacts within the school system (ex: employees) and outside of the school system (ex: Local EMA groups, etc.).

Users have the ability to create categories for contacts in nSide. Users can make as many categories as they would like.

To create a Category:

  • Navigate to the Contacts page in nSide.
  • On the right side of the page, scroll to the Categories column.
  • Click the Add button (green plus-sign icon).
  • In the pop-up, type in the name of the category you would like to create.
  • Click the blue Add Category button.

What is the difference between a contact and a user?

Contacts may include individuals within the school system (ex: employees) and outside of the school system (ex: Local EMA groups, etc.).

Users can be assigned to a particular district and/or school and have permissions set for their organization. 

To better understand the difference between these two categories, refer to the following chart: 

How do I assign a contact to our district or school’s EOP (Emergency Operations Plan)?

ALL contacts must be added under the CONTACTS tab of the nSide platform before any actions are taken to assign roles within the EOP.

Once all contacts have been added under the CONTACTS tab, then you can navigate to the PLANS tab to assign the contacts roles within the EOP.

  • Click on the Plans tab at the top of your page.
  • Then click on the category you want to edit first. For example, you may want to start by organizing the EOP Core Planning Team and Emergency Telephone List:

At the top right corner, you will see a series of icons and buttons: 

  • Click on the green Add button.
  • You will see a pop-up screen:
  • First, choose the correct role for the contact you are adding. 
  • Then, click the green plus-sign icon to add the correct contact. 
  • NOTE: If you do not choose the role first, the contact will default to the title that was pre-selected.
  • You will see a pop-up screen when you click the add button:
Simply click the green plus-sign button next to the contact you would like to add to that role. 
April 3, 2023
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Blog Banner FAQ
March 9, 2023

Frequently Asked Questions – Part 1

Here at nSide, we aim to ensure that school administrators and safety professionals can easily manage the various elements required to keep their schools safe. We also understand that things can be confusing and unclear sometimes. This is why we have created a Frequently Asked Questions list to hopefully answer any questions you may have about using the nSide platform!

How do I add a new user?

To add a new user, there are a few steps you must take:

  • Log in to your nSide account
  • Locate the Organization Manager on the right-hand side of your screen
  • Once you have opened the Organization Manager, click the “Manage Invitations” tab
  • Invite user(s) to register
  • Enter one or more email addresses and click the “Invite User(s)” button below to send

Alternatively, a user may request an account. The TPOC will then have to once again enter the “Manage Invitations” tab and either accept or reject the request. For more details on this process, read our article about the Organization Manager.

Why won’t my EOP turn green?

In the nSide Platform, the individual sections of your Emergency Operations Plan have three color distinctions depending on their level of completion:

If your EOP indicator doesn’t turn green, it means that there is something incomplete in the EOP.

How do I add a drill/training report?

Once you have logged in to the nSide Platform, locate and open the Plans tab at the top of your screen. Within your EOP, you will see a section titled “Drill and Training Reports.” To add a report, simply choose “Add a Drill Report,” “Add a Training Report,” or “Add a Crisis Report.” Additionally, you have the option to view any reports or mandatory training resources. 

If you are in Alabama, this article may be helpful.

Why is the drill/training that I conducted not a choice in the dropdown menu?

If you are unable to find the specific drill/training that you conducted, it most likely means that it is not required for your state.

Why won’t my Skills-Survey submissions populate?

To review your Skills Survey, you must first locate the Assess tab at the top of your screen within the nSide Platform. Once you have opened Assess, you will find a tab at the top of your screen labeled “Skills Survey Management.” Any Skills Survey submissions that you have made will be located here. If you have a submission missing, make sure that you have fully completed the form and correctly submitted it. It is also possible that it could have been placed in the wrong school. In addition to the Skills Survey Management, you must also fill out the Staff Skills Survey and Inventory within your Emergency Operations Plan. For additional instructions, check out our Member Profile article!

How do I submit a bug?

If you notice a bug within the nSide Platform, let us know! On the landing page of your nSide profile, you can find a button on the lower right-hand side of the screen labeled “Report a Bug.” Simply provide your email address and a brief explanation of what you are experiencing. Once you have submitted it, our team will work as quickly as possible to resolve the issue.

You can also click on the exclamation point icon in other parts of the platform to report a bug. For more information, read our article Reporting a Bug.

Why are my maps incorrect?

Incorrect maps may mean that a user error has occurred or that there is a lack of information regarding mapping/floor plans. Have there been any changes on campus? Have you sent us updated floor plans recently? Whatever the case, reach out to us so that we can figure out how to get your maps up-to-date!

It may also be something you can easily correct! If there have been changes on campus, read our recent use case on Building Changes. If there are points or features that need to be edited or added, check out Editing Features.

For any additional questions or support, contact us at help@nside.io, 1.800.604.1822, or LiveChat on our website!

For any additional information or instructions, visit our nSide|Community!

March 9, 2023
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Blog Banner School Bus Safety
February 22, 2023

Taking Bus Safety to the Next Level

In the event of an emergency or accident, the school bus driver is often the first point of contact for students. This means they must be prepared to respond quickly and efficiently to ensure the safety of everyone on the bus. Safety drills can help school bus drivers become familiar with the proper emergency procedures for emergencies such as inclement weather, a fire or explosion, an intruder, weapons, accidents, and more. By participating in safety drills, drivers can develop the skills and confidence needed to respond quickly and effectively in a crisis. Here are some situations in which school bus drivers should be trained to handle emergencies:

  1. Inclement Weather: Emergencies such as hurricanes, tornadoes, or snowstorms can significantly impact transportation routes and road conditions. 
  2. Fire: In the event of a fire, bus drivers need to know how to evacuate the bus quickly and safely while keeping students calm and orderly. They should also be able to identify potential fire hazards on the bus and take proactive measures to prevent fires from starting in the first place. 
  3. Bomb/Explosive: Bus drivers should be conditioned to recognize suspicious packages or objects on the bus and know what to do if they suspect the presence of a bomb or explosive device. 
  4. Intruder/Unauthorized person: In the event of an intruder or an active shooter on the bus, drivers need to know how to secure the bus and keep students safe until help arrives. They should also be taught to recognize suspicious behavior and take appropriate action to prevent or mitigate potential threats.
  5. Crash/Accident: Bus drivers need to be prepared to respond quickly and effectively in the event of a crash or accident. This includes evacuating the bus, administering first aid, and contacting emergency services.

Providing bus drivers access to safety technology can significantly enhance their ability to perform their job safely and efficiently. By reducing the risk of accidents and improving driver behavior, we can help ensure the safety of passengers and others on the road. In order to understand how, consider these reasons:

  1. Enhancing situational awareness: Safety technology such as forward-facing and rear-view cameras, blind-spot monitoring, and collision avoidance systems provide drivers with increased visibility and understanding of their surroundings. 
  2. Improving driver behavior: Some safety technology systems provide real-time feedback to the driver, which can help them correct any unsafe driving behaviors, such as harsh braking or acceleration. 
  3. Reducing the risk of accidents: Safety technology such as lane departure warning systems and automatic emergency braking can detect potential hazards and intervene to prevent accidents before they occur. 

By recognizing the signs of a crisis and taking appropriate action, drivers can help ensure that students receive the support they need to be successful both in and out of school. School bus drivers should be able to recognize student crises for a couple of reasons:

  1. Early intervention: Bus drivers are in a unique position to observe students regularly and may be able to recognize early warning signs of a crisis, such as changes in behavior or demeanor. By identifying these signs early, drivers can take action to help the student before the situation escalates.
  2. Safety: Students in crisis may pose a risk to themselves or others. By recognizing the signs of a problem, bus drivers can take steps to ensure the safety of all passengers on the bus and prevent any potential harm.

While safety is most critical within the walls of the school building, it also reaches further. Understanding the idea that school safety reaches beyond the school property line encourages schools to work with local communities to create a safe and secure learning environment for students and staff. Many students travel to and from school via buses, bikes, or walking. Their safety during these trips is just as important as their safety on school grounds. School officials must work with school bus drivers, local transportation providers, law enforcement, and community organizations to create safe transportation routes and identify potential hazards along the way.

Our product, nSide|Fleet, provides an extra layer of safety for school bus drivers, their passengers, and the staff that oversees them. With just over sixteen percent of accidents relating to school or bus companies directly, it’s crucial that schools reduce their liability and make their modes of transportation as safe as possible. nSide|Fleet does just that, giving schools the ability to monitor their entire group of school buses in just a few clicks of a mouse.

February 22, 2023
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Blog Banner Updating Maps (1)
February 9, 2023

How updating your maps can boost school safety

The nSide platform is designed to help create safer learning environments for schools. It is built around the idea that in the event of an emergency, seconds matter. Organizing all the tools that go into emergency planning in one platform is what makes response time quick and efficient. When we look at the big picture, however, it is important to point out that in order for the platform to perform the way it was designed to in those seconds, consistent day-to-day use and maintenance is critical. For that reason, any time there is a change on your campus, your nSide maps should be updated.

There will inevitably be times when your school buildings will undergo maintenance, new construction, or have new utilities added. In each of these situations, there are steps you can follow to make sure your nSide map stays up-to-date. There are five main scenarios to consider:

  1. Building Maintenance
  2. New Construction
  3. New Emergency Equipment
  4. Changes in Room Information
  5. Staging Area Updates

1.Building Maintenance

There are several reasons maintenance can be an important factor in school safety. For one thing, HVAC systems can be vital to air quality control. Leaks of chemicals or unmaintained gas heating systems can lead to emergencies in themselves. Even something as simple as a roof leak can lead to disastrous effects if combined with a room full of electronics. 

Whenever there is significant maintenance completed in a building on your campus, there may be information that needs to be updated in your nSide map. Things like HVAC systems, water main shut-offs, and emergency equipment should all be labeled on your map. When you click on the icons that indicate the location of these systems, there is a menu that pops up on the left where you can keep track of maintenance and update information if any parts or units are replaced. 

2.New Construction

Another building change to consider is new construction. Schools often get new additions, whether it is a new classroom building, a new sports facility, or even a new parking lot. 

Each new addition to a campus has the potential to affect the Emergency Operations Plan, and there will be many safety considerations that need to be documented. 

Whenever there is new construction of any kind on campus, this will require an updated set of floor plans. In order to add new construction to the nSide map, you will need to send nSide a copy of the new floor plans at help@nside.io.

Once nSide has a copy of the new floor plans, they can add the new structure(s) to your nSide map and add any relevant emergency equipment, HVAC, or camera details. Notify nSide at help@nside.io of any new construction so that we can keep your maps as updated and accurate as possible.

3. New Emergency Equipment

Whenever a new utility, camera, or piece of emergency equipment is added to your campus, these also need to be added to your map. Knowing where emergency equipment is located can save seconds or even minutes in an emergency situation. On a relatively large campus, most faculty and staff members will not automatically know where these things are located. Having these details accessible on the map makes it easier for your faculty and staff to navigate a difficult situation.

Examples of emergency equipment include, but are not limited to: 

  • AEDs (Automated External Defibrillator): for use when someone experiences sudden cardiac arrest
  • Emergency Eye Wash (usually in science labs or near cleaning chemicals)
  • Emergency Lighting Equipment
  • Emergency Phones
  • EpiPens
  • Fire Alarms
  • Fire Extinguishers
  • Fire Pull Stations
  • Fire Department Connections (or hydrants)
  • First Aid Boxes
  • Key Boxes or Key Cards
  • Roof Access
  • Security Alarm Panels
  • Panic Buttons

4. Changes in Room Information

In addition to physical structure changes on campus, there are also often personnel changes, as well as rearranging of rooms and departments to different parts of campus. While nothing has changed your floor plans in these situations, it is still important to note these changes on your map. 

When there is a personnel change on campus, editing that information in the map is simple but vital. For example, if there is a new teacher in a room, you can simply click on the room in the map and change the name and any other information associated with that teacher. The reason this is important is because in an emergency situation, people like emergency responders may be looking at your map to check locations of certain students, faculty, or staff who may have been affected. If that information is not updated, then a chain of communication is broken, and time may be wasted searching for the correct information.

When we say, “Seconds Matter,” this is one example of how seconds can be wasted in a simple administrative error. Updating your maps takes minimal time and effort, but it saves precious time in an emergency situation.

5. Staging Area Updates

The last change we will discuss is staging areas. Staging areas should be easily accessible and the routes to reach those areas clearly marked on the map. Whenever there are changes to a school’s floor plans or campus arrangement, staging areas could also be inadvertently affected. For example, if a new fence or barrier is constructed between a classroom building and a football field which serves as a staging area, then the evacuation route may be blocked. These small changes can lead to confusion in the event of an emergency. While the staging area may not have changed technically, the route to reach it did. This creates a need for a change on your map.

Whatever changes need to be made to your nSide map, we are always here to help! Please reach out to help@nside.io or use our Live Chat to get assistance with updating your map.  For a step-by-step guide on how to update your maps, check out our Knowledge Base article!

February 9, 2023
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Blog Banner Severe Weather
January 19, 2023

Severe Weather and the nSide Platform

Ask anyone in the South what to do when the tornado sirens ring out, and they could probably recite a list of procedures to go through: Get inside or underground, go to the bottom floor of the building (a basement if possible), get away from all windows, and go to the centermost part of the building. Most of us have heard the warnings all of our lives, and school faculty and staff are no exception. We know the drills, and we know the procedures by heart. So when it comes to improving safety plans and procedures for severe weather, we sometimes get stuck on our own script. 

The nSide platform is the ideal planning tool to make sure severe weather plans are organized in advance for before, during, and after the event. There are many features within the platform that can help make implementation of severe weather plans as efficient as possible.

We know the drills, and we know the procedures by heart. So when it comes to improving safety plans and procedures for severe weather, we sometimes get stuck on our own script. 

BEFORE

Severe weather plans are often included as a section of a school’s Emergency Operations Plans. These are often standard plans that are primarily designed for response to an immediate threat. However, there are many things that can be done before a threat exists that could greatly enhance not only response time, but also prevention of injury and efficient recovery from any damage.   

  • 360 photos: As part of the mapping process, nSide team members take 360 photos inside and outside of your campuses. These photos can be used by first responders to locate specific locations on the map. However, it can also be used as crucial before photos in the context of potential damage to any structures. 
  • Map school safety zones: Sometimes safety zones on campus are limited to space available, such as hallways and bathrooms during a tornado warning. It is important to investigate further to make sure safety zones are identified and vetted before severe weather hits. Partnering with local first responders or fire departments may help with this task. Along with hazards from high winds, severe weather can often come with flash flooding. It is important to verify that the safety zone is not also a flood zone. In addition to safety zones on campus, don’t forget to consider safety zones for buses that are on the road. When editing your nSide map, make sure to mark these safety zones in case of a weather emergency. 
  • Communication: Planning methods of communication before an emergency will prevent confusion and panic during an event. Mass communication apps, including nSide|Lockdown, should be kept up-to-date and tested regularly. In case of power outage or other logistical issues with mass communication, each hallway or building should have wireless radios and weather radios available, as well as a designated emergency coordinator to use these tools.
  • Update maps and contacts: It is essential to update your nSide map anytime there is a personnel change or change to campus structures or features. During a severe weather emergency, providing first responders with accurate teacher and classroom information as well as contact information for your safety team is extra important. This can only be done if your maps and school information  are updated regularly.
  • Update your EOP: Like the map, your EOP must be updated regularly in the nSide platform. This ensures that all the latest emergency plans and documents are easily accessible to the appropriate staff members. 
  • Drills: The number and types of severe weather drills you will conduct on campus will depend on your geographic location and state requirements. However, the more often an emergency plan can be practiced, the better a real emergency is likely to be handled. With every drill that is conducted on campus, don’t forget to log those drills in the nSide platform for your records. It is also important to note any issues that arise during drills or potential changes that may need to be made. Communicate with your faculty and staff what went well and what needs to be improved with each drill conducted.

DURING

The warning has been issued. A severe weather event is now imminent. This is when all priorities shift to simply staying safe. Teachers and students will move to their safety zones, and communication should become the top priority of administrators. During a severe weather situation, there are a few things you can do on the nSide platform to ensure a smooth response.

  • Implement your EOP: Have your EOP documents pulled up on the nSide platform so that you can assist anyone who needs information about where to go or what to do. Use your nSide map to direct administrators or other support staff to locations that may have limited communication or simply need extra support in an emergency. Make sure you have a plan in place to communicate emergency plans with any substitute teachers or guests on campus. 
  • Monitor campus cameras to identify any issues: With nSide|Live, you can pull up your video wall on the platform to scan the campus to make sure there are no students or staff who are not in a safe location. If you are able to carry a mobile device with you to a safe location, nSide|Live can allow you to view multiple locations at once to see any safety issues in real time to keep first responders updated if they need to be called.
  • Communicate with Faculty and Staff: Although nSide|Lockdown is primarily used as a lockdown notification for active shooter, fire, or medical situations, it can also be used as a mass communication tool for authorized users. For more information on how to use nSide|Lockdown for mass communication purposes, please visit https://nside.io/lockdown-app/ or contact help@nside.io. 

AFTER

After the severe weather event has passed, assess the campus for damage before any students are released from their safety zones. If there is damage or injury, first responders should be called, and the following can be done to help in the recovery process. 

  • Assess the damage: Using your nSide map, direct available administrators and staff to different locations around campus to assess any damage, potential injuries, or safety concerns. If issues are found, keep your map open for first responders to use in recovery efforts. 
  • Reunification: If there is significant damage, you will need to implement the reunification plan in your EOP. It helps to have reunification zones marked clearly on your nSide map so that staff can help direct students and guardians to the correct locations as quickly and safely as possible.
  • Recovery and Reassessment: Once everyone is safe, then recovery can begin. If structures have suffered damage, have your 360 photos available for insurance and reporting purposes. Take time to discuss the severe weather event with your faculty and staff: What worked well? What needs to be changed in the future? What can be done to improve emergency plans? Reassess your EOP and document any changes in the nSide platform.
  • Reassure your school community: Having all your maps, drills, documents, and assessments in one place provides a quick way to reassure your community that you are doing everything you can to keep students safe. 

Contact us today to make sure you are ready for the next severe weather event! You can reach out to help@nside.io or use our live chat!

January 19, 2023
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Untitled design (57)
November 17, 2022

What to Expect at nSide’s 2022 School Safety Summit

The 2022 School Safety Summit is less than three weeks away! The nSide office is busy making preparations for an eventful conference that will be a chance for school leaders to connect and brainstorm new ways to help keep schools safe. 

What exactly can attendees expect from Safety Summit 2022? 

nSide is hosting School Safety Summit December 6-7, 2022 in Orange Beach, Alabama. The event will take place at Orange Beach Event Center, with registration opening at 7:30 am each morning, followed by a full schedule of speakers, workshops, and networking opportunities. 

This year’s conference is focused on the topic of school violence aversion. Our keynote speaker, Dr. Frank Straub, has led in-depth studies of targeted school attacks and other mass violence events. He administers the national Averted School Violence Project and consults with government and non-government organizations regarding extremism and terrorism prevention. You can read a full bio for Dr. Frank Straub here. Dr. Straub is scheduled to speak at 9:00 am on December 6 – thank you to our partners Rhombus Systems for making Dr. Straub’s session possible! 

Other speaker and workshop topics include: Taking Your Drills To The Next Level, An Overview of Behavioral Threat Assessment, Situational Awareness in Academia, Mental Health in Children and Adolescents Since COVID-19, and Evaluating your Emergency Operations Plans.

The full agenda is posted below: 

2022-School-Safety-Summit-Agenda

2022 School Safety Summit AgendaDownload

This year we are joined by some amazing partners and sponsors – Rhombus Systems, Eagle Eye Networks, Kisi Inc., GetWireless, and CoolVu of Birmingham SE. Thank you to these organizations who partner with us and help make this event possible. 

Who should attend the School Safety Summit? 

School safety is a multi-faceted issue and involves the participation of many folks from a school and/or district’s staff. Here are just a few of people we suggest participate in this event: 

SuperintendentsSRO/SSOFacilities Managers
PrincipalsTechnology CoordinatorsSchool Counselors
Safety CoordinatorsAssistant PrincipalsSchool Nurses

We are truly so excited for this year’s Safety Summit and we look forward to seeing you in just a few weeks in Orange Beach! If you have not registered yet, please go to nside.io/safety-summit. You can also find biographies of our speakers, as well as links to accommodations on this link! Still have questions about Safety Summit 2022? Please contact Sarah Ann Evans at sarahann@nside.io.

Sources:

School Safety Summit

November 17, 2022
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The relationship between school climate and school safety
November 4, 2022

The Relationship Between School Climate and School Safety

School climate is one of the most important factors of school safety. It is an abstract term that we often hear but don’t entirely understand. So what are the elements of school climate and how do they relate to school safety?

Norms

It may be a gentler word for “rules” from a certain perspective, but “norms” of a school can define behavioral standards from top to bottom. What is allowed or disallowed creates boundaries for everyone on campus.

  • Is lateness tolerated?
  • Are students allowed to roam campus in the morning before the first bell rings? This may depend on where you are and what has happened in the school’s past to shape these norms.
  • Does your school have a dress code or a uniform? Again, location and demographics may shape the norms surrounding school clothing.
  • Do students take pride in their campus by contributing to cleanliness and decorating signs and hallways for holidays and big school events?

Letting students take part in maintaining the school environment can foster school spirit and help create a sense of safety and comfort in their own surroundings.

Values

There may be many similarities between what most schools value; however, it is important to set your school apart with specific values that are made clear to students. These values may even change over time, depending on societal changes and community climate. At certain points in time, values such as equity and inclusion become a core focus for a school that has struggled in the past with these issues. What is it that your school needs to focus on in order to cultivate shared values throughout campus?

Some schools value community service and make service hours a required part of the curriculum. Others may value sustainability and create green spaces on campus where students can grow and monitor plants and vegetables as a part of their curriculum. Many schools value athletics and choose to generate school pride through their mascots and athletic events. Schools must be careful, however. Focusing too much attention on one value, such as using athletics as the sole generator of school spirit, can leave non-athletic students feeling alienated and not part of the school community. Whatever they are, it is important to have a variety of values that reflect the entire student body. Doing so ensures that students feel valued and gives them a sense of safety and belonging.

Expectations

Expectations are often confused with rules. Rules can be one-dimensional and restrictive. Expectations are less about reinforcing rules and more about sustaining a culture that is valued by everyone in the school. Having school-wide expectations in place also reduces the pressure on teachers to enforce rules that may be vastly different from other teachers’ rules and may cause frustration for students.

School-wide routines and traditions are essential to expectations as well. Examples of these routines include student orientation programs, student and faculty handbooks that outline school values, school-wide reward and consequence systems, morning announcements that reiterate expectations, and simply maintaining a consistent schedule with as few interruptions to student learning as possible. Consistent expectations and routines create an environment of stability, a crucial factor of school safety.

Attitudes

Attitudes may be the trickiest part of school culture, especially within middle and high schools, when students start to develop more apathy toward school. However, there are a few things to consider when it comes to cultivating positive attitudes in a school environment. First of all, the attitudes of faculty and staff can greatly influence the attitudes of students. If students are in an environment where they are constantly criticized and restricted, they will react accordingly and develop a deeper apathy towards their education. On the other hand, performative positivity should be avoided for the same reason- it can be alienating and make faculty and staff feel unapproachable.

Faculty should never feel pressured to be performative, as this can further drain their energy and potentially harm their relationships with students. Instead, it is important for school leaders to check in with their faculty often to hear their concerns and make sure that they feel supported and appreciated. A supportive environment is key to positive attitudes for both staff and students. In turn, faculty and staff can support students and help them feel like they have an authentic voice and space to express themselves. Avoid thinking of attitudes as “positive” or “negative”; attitudes are not polar and should not be treated so simplistically. The attitudes we want in schools are those of authenticity, care, and supportiveness. These are the attitudes that make students feel safe and connected.

School Connectedness

Creating a climate of connectedness requires a level of authenticity that is sometimes difficult for schools to grasp. As said before, there should never be pressure to be in a constant state of positivity, regardless of what self-help books have told us over and over. In an environment where staff and students are constantly pressured to “stay positive,” students will not feel safe coming forward with something that seems negative or outside the norm.

Instead, schools should aim for authentic connection with students and staff. The more connected students feel with each other and with their teachers, the more likely they are to open up about the important issues they are facing. This is imperative to developing an environment of trust, one in which students feel comfortable reporting suspicious behavior, coming to a teacher or counselor when in crisis, or simply divulging a serious problem for which they need help.

Relationships

Along with connectedness, relationships can make or break a school’s climate. Again, the goal is genuine communication with coworkers and students. The teachers who feel comfortable opening up about their struggles with each other are more likely to support each other in difficult situations. Likewise, the students who feel closer to their teachers are more likely to communicate when there is trouble later. It is up to faculty and staff to form relationships with students and to prioritize those relationships above all else. The trust that is built as a result is invaluable to the school climate and vital to an environment where students feel safe.

Teaching and Learning

While this may be the most obvious purpose of a school, teaching and learning affect school climate in ways we may not immediately realize. For years, the buzzword in education has been “engagement.” Are the students engaged? Is your instruction engaging? We often confuse engagement with entertainment. Teachers are not obligated to turn cartwheels in order to keep students entertained. However, whether or not students feel connected to what they are learning has a great impact on school climate. If they are stuck in dry lectures all day, they will inevitably feel restless and frustrated, possibly leading to behavior problems. At the same time, having an endless stream of entertainment in the classroom can negatively affect students’ ability to learn critical thinking. Finding a way for students to be active in their own learning is all engagement is really about. When students feel like they have something to contribute and something to work towards, their sense of value in their school environment skyrockets.

Other factors to consider in the learning environment are: 

  • Do students feel comfortable asking questions in your classroom?
  • Do students feel comfortable making mistakes in your classroom?
  • Are students given autonomy in their learning? 
  • Are the more reserved students given the same opportunities to ask questions out of the spotlight?

These questions may seem insignificant in the scope of school climate; however, these are issues that can greatly impact how safe or secure students feel throughout their day.

Safety

Now we come to the big one: Safety itself. School climate and school safety are inextricably linked. A school can be gated, with a camera at every corner, and an SRO at each door, but if the climate is out of balance, safety can take a complicated turn quickly. Some questions related to school safety and climate to consider are:

  • Are all possible physical safety measures in place? 
    • Has the school exhausted its resources for security officers, cameras, gates, etc.?
    • Are structures well-maintained and free of leaks and damage?
  • What measures are in place to protect and enhance student mental health?
  • What training does your staff receive in emergency preparedness? 
  • What is your staff’s attitude toward school safety? How often is safety discussed in faculty meetings? 
  • Are students encouraged to be involved in safety planning and awareness campaigns?

There are many other factors to consider when planning for safety. However, when it comes to safety and school climate, it is important to make sure students are not only aware but actively involved in the schools’ safety plans. It is also critical for faculty and staff to have training and resources available on emergency plans and safety issues. A safety-first approach to everyday routines is also crucial. Let students in on the reasons behind certain rules and expectations that relate to safety. When they understand how these seemingly arbitrary rules relate to their safety, they are more likely to invest in the school’s safety initiatives as a part of the larger climate. 

School climate is a complex system that takes a lot of commitment and teamwork from faculty, staff, and students. nSide strives to help schools make their environments safer with a one-stop platform where faculty and staff can view and enhance Emergency Operations Plans, navigate a detailed map of their school’s facilities, increase their understanding of emergency procedures, and conduct threat assessments to identify students who are in crisis and get them the help that they need. To find out more about how we can help you make your schools safer, reach out to us at help@nside.io or send us a chat! 

Sources:

What is School Climate and Why is it Important?
School Climate and Safety

https://www.erstrategies.org/cms/files/3714-schoolwide-values-ms-building-block-pdf.pdf

November 4, 2022
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